Skip to main content
Report an accessibility problem
ASU Home
My ASU
Colleges and Schools
Sign In
The College of Liberal Arts and Sciences
Home
Student Club Event Request
Your first name
Your last name
Your email address
Your mobile phone number
Which student club are you requesting this event for?
AMS at ASU
AWM at ASU
Devil Data Science
GIS at ASU
Mathematics Tomorrow
SACNAS at ASU
SIAM at ASU
STEM Ed Club
WiDSS at ASU
Other…
Enter other…
Are you collaborating with any other student clubs on this event?
No
Yes
If yes, list the names of the other clubs you are collaborating with
What is the name of your event?
What is the date of your event?
What is the start time of your event?
What is the end time of your event?
In which room will your event be held?
WXLR 021
WXLR A202
WXLR A206
Other…
Enter other…
Confirm you have submitted a room reservation form to reserve your room.
Confirm
Have not yet submitted form
Confirm you have submitted your event to the ASU Special Event Registry.
Confirm
Have not yet submitted form
In-person gatherings (“events”) on university property, as well as off-campus gatherings that relate to university business or are paid for using university funds must be registered with the
Special Event Registry
in advance.
I confirm my understanding of ASU's policy that NO FOOD OR BEVERAGES ARE ALLOWED IN ANY UNIVERSITY CLASSROOMS, and confirm my club will follow this strict policy.
I confirm our club will follow this policy
I do not understand and would like clarification
Will food or beverages be served at your event?
No
Yes
Will you have food delivered to campus or pick it up yourself at restaurant?
pick it up myself at restaurant
delivered to ASU Health Services parking lot
delivered to other location on ASU campus, shown below
Enter delivery location
What time do you want food to be delivered?
Keep in mind that food vendors generally deliver to the ASU Health Services parking lot at 451 E University Drive and you will need to meet them at their vehicle to get the food and bring it to your event location. Allow time for this.
Tell us what food and beverage you would like to order for your event. Include name and location of vendor, itemized list of food items including quantity and description, as well as cost per each
Tell us what supplies or other non-food items you would like to order for your event. Include name and location of vendor, itemized list of non-food items including quantity and description, as well as cost per each
Upload a screenshot showing your preferred food vendor has passed their latest Maricopa County Health Inspection
Access Maricopa County Health Restaurants Rating Tool:
https://envapp.maricopa.gov/EnvironmentalHealth/FoodInspections
One file only.
256 MB limit.
Allowed types: gif jpg jpeg png.
If having food or drink at your event, provide a business justification to be included on the Business Meals Form.
Provide 2 to 3 sentences explaining why this purchase is needed. Example: The purpose of this purchase is to buy pizza for the SIAM montly meeting. Pizza is provided to help build community amongst members and as an incentive for members to attend.
Are you requesting funding for this event?
No
Yes
How much funding do you anticipate using for this event (food, beverage, supplies, etc)?
Which funding source will be used to pay for food, beverage and/or supplies?
SoMSS student club funds
USG funding
GSG funding
No funding needed
Other…
Enter other…
How will your items be paid for?
Prefer the events person pays via their p-card
Prefer I pay using my own credit card and submit receipts packet for reimbursement
Not sure
Keep in mind if you pay with your own credit card and submit for reimbursement, you will get the funds reimbursed post event either via direct deposit (if you are an ASU employee, such as a teaching assisant) or via mailed check (if you are not an ASU employee). The university can only mail a check to the address on file in your student record.
What other information do we need to know to help make your event successful?
